{"id":3123,"date":"2020-06-22T11:46:59","date_gmt":"2020-06-22T16:46:59","guid":{"rendered":"http:\/\/blog.kmbrian.com\/?p=3123"},"modified":"2020-12-04T12:24:31","modified_gmt":"2020-12-04T18:24:31","slug":"meeting-request-email","status":"publish","type":"post","link":"http:\/\/kmbrian.com\/blog\/meeting-request-email\/","title":{"rendered":"Meeting Request Email Templates + Subject Lines"},"content":{"rendered":"

It\u2019s no secret: people are busy, especially senior executives and managers that hold decision-making power. If you\u2019re cold calling<\/a> or otherwise trying to pitch these prospects unannounced, it\u2019s easy for them to use their busy schedule as an excuse to brush you off before you\u2019ve had a chance to prove your value.<\/p>\n

One of the best ways to get their attention is to meet them where they already spend much of their time: in the inbox. The average person spends more than four hours a week<\/a> reading, writing, and responding to emails, so there’s a good chance you can reach them there.<\/p>\n

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Sending a meeting request email is the first step to getting on their schedule. Here\u2019s how you can increase your chances of getting a positive response.<\/p>\n

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  1. Before You Send a Meeting Request Email<\/a><\/li>\n
  2. Automate Your Outreach Sequence<\/a><\/li>\n
  3. Meeting request email templates<\/a><\/li>\n
  4. Double Check for Spelling and Grammar Errors<\/a><\/li>\n
  5. Follow Up With Your Prospect<\/a><\/li>\n
  6. How to Use Email Templates<\/a><\/li>\n
  7. Warm Up Prospects on Social Media<\/a><\/li>\n<\/ol>\n

    Click here<\/a> to learn how Mailshake can help you send automated, personalized outreach emails and follow-ups to book more meetings.<\/p>\n

    Before You Send a Meeting Request Email<\/h2>\n

    Your meeting request email sets the tone for the meeting itself. You don\u2019t want to let a few minor (but easy to make) mistakes prevent you from getting what you want.<\/p>\n

    First, do your research on the person you\u2019re emailing to make sure that\u2019s who you need to be communicating with. Then, if you\u2019re sure you have the right person, verify their name, spelling, job title, and contact information<\/a>. Inaccurate contact data wastes 27.3% of sales reps\u2019 time each year<\/a>, and emails that go to the wrong person may mean not getting a response. They can also make your credibility take a hit.<\/p>\n

    If you\u2019re using a scheduling tool like Pick<\/a>, send a test email to yourself so you’ll what your prospect will see, and to ensure everything is working correctly. You should know what kind of experience you\u2019re giving recipients: if it\u2019s too difficult or confusing for them to schedule a meeting, they’ll simply move on.<\/p>\n

    Also, consider what should happen if things don’t go as planned. You need to be flexible if the person decides to schedule a meeting, but can\u2019t meet during the dates or times you suggested. And offering an incentive, such as a business lunch or coffee, may encourage more people to say ‘yes’ to a meeting.<\/p>\n

    Related: <\/strong>How Multirisco Used Mailshake to Drive $40k New Business in Their First Two Months<\/strong><\/a><\/em><\/p>\n

    Double Down on the Subject Line\"\"<\/h3>\n

    Subject lines are the single most important part of your email, but all too often, they\u2019re treated like an afterthought. Studies show that 47% of emails<\/a> are opened based solely on the subject line, so writing a winning header is essential to moving closer to a meeting.<\/p>\n

    Including dates or personalizing the subject line with the recipient\u2019s first name have been shown to increase open rates. In addition, limiting the subject line to just three or four words results in the highest response rate<\/a>.<\/p>\n

    Automate Your Outreach Sequence<\/h2>\n

    If you’re reaching out to hundreds of prospects every week, it’s impossible to manually stay on top of following up with all of them.<\/p>\n

    That’s why a sales engagement<\/a> tool like Mailshake<\/a> is essential to creating an effective, scalable follow-up email sequence<\/a>.<\/p>\n

    With Mailshake, you can personalize your emails in bulk with powerful mail merge features<\/a>, schedule follow-up emails<\/a> that are paused or triggered based on whether a a recipient opens an email, clicks a link, or replies, and reply to leads straight from your Mailshake dashboard with Lead Catcher<\/a>.<\/p>\n

    You can also set the amount of time between follow-ups (5 days between the first and second email, 7 days between the second and third, etc.), and the days and times you want them to send (for instance, between 8 am and 6 pm on weekdays).<\/p>\n